Hub iNDy Part-time Administrative Coordinator

We're looking to hire for our NEW Non-Profit, Hub iNDy! We are looking to build a team that has a diverse work history, background, and specialties. We happily will make accommodations during the initial contact and interview process if they are needed, please specify in your application if you would like accommodations made.

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JOB DESCRIPTION

Position: Part-time Administrative Coordinator- Hub iNDy

Department: Admin

Status: Part-time 16-20 hours per week

Start Date: July 1, 2026

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POSITION SUMMARY

Our Hub iNDy Coordinator will be the administrative assistant for the Director of Hub iNDy.  Initial duties will include helping design the new non-profit Standard Operating Procedures (SOPs), marketing materials and donor data-base management

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RESPONSIBILITIES

• Administrative services (60%)

• Help design and manage Hub iNDy’s SOPs

• Help design and distribute collateral materials

• Maintain Board of Directors minutes and task completion

• Email and calls to established donors and allies

• Maintain community referral list

Client services (40%)

• Onboarding and scheduling Hub iNDy clients 

• Maintain client accounts

• Checking client insurance benefits

• Taking Payments

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 QUALIFICATIONS AND EXPERIENCE

• High School Diploma or equivalent

• Ability to use computer for communication and recordkeeping

• Proficiency in Google Drive, Documents and Spreadsheets

• Good Customer Service Skills

• Community awareness of resource and willingness to market

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WORKING CONDITIONS

• Completes hours at company office (some remote hours available)

• Extensive sitting

• Computer and phone usage

• Sharing workspace with other staff members

• Face to Face interaction with clients

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OUR PRINCIPLES

We respect each client’s individual journey by…

• Offering a welcoming, warm, and inclusive environment to all

• Establishing fair compensation for our services so that it is in financial reach of our customers

• Maintaining strict confidentiality and high integrity in our account management

• Providing timely communication with staff and clients

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We demonstrate professionalism and grow our practice as evidenced by…

• Having direct, honest conversations with one another, our clients, and prospective clients

• Contributing ideas for improvement and openly exploring changes toward improvement

• Acknowledging when something isn’t working and staying solution focused until it’s resolved

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We work together creating a healthy Inner Community by…

• Caring for each other’s well being

• Embracing personal vulnerability and accepting support from one another

• Sharing resources and knowledge

• Assuming the best intentions

We contribute to our Surrounding Community through…

• Offering our time and talents 

• Connecting those in need with our practice

• Contributing to other agencies or causes that promote resources for our clients

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